Being a wedding planner: The basics

It is really kind of funny that I’ve ended up being a wedding planner and it has turned out to be my most favorite and the best job I’ve ever had.It is not even a job to me anymore- it is my long term career. The reason it is funny that I’ve ended up as a wedding planner though is because I remember when I was in university studying Hospitality & Tourism Management (with a focus on event management) I told myself and I declared it to my classmates as well that I would never be a wedding planner. Never say never, as the saying goes! My reasons back then were probably that I did not want to have the pressure of being in charge of one of the most special days of peoples’ lives which as you can imagine is quite a pressure to put on yourself. Now that I have been doing this for almost a year I can say though that I want to continue my career in wedding planning for as long as possible, and I really do love this work.

The pressure of being in control of someone’s wedding always turns out to be wonderful because if you are successful, you know that have just helped people to have the best day of their life. What’s not to like about that?

The title of this post a little be a bit misleading because in my opinion it is a little difficult to actually pinpoint the “basics” of wedding planning as every wedding is different and all the clients are different. I’ve put together a list though of what I find to the basics things for me to do or remember with each wedding and things that help me to make my experience as a wedding planner the best it can be.

Most importantly – Have a great attitude

Weddings can be stressful, especially if you’re like me and tend to take other peoples’ stress on as your own. The most important thing that you can do though is keep a positive attitude. If things are going wrong or you have a bridezilla, or even if the wedding is just not enjoyable in some way, you have to remember to keep it together. If your attitude goes sour, this will show and will likely affect your clients.

Treat each wedding like it is the only wedding you’ll ever work at 

I mean this in the sense that you have to make sure to dedicate yourself fully to each wedding and not constantly be thinking about one you had in the past, or one you have in the future. In January, I planned 8 weddings….I repeat, 8 weddings. Some of them drained me physically and mentally but I had to go into each new one with a clean slate. The way I do this is by reminding myself that the bride and groom don’t know (or care) how many weddings I have to work at, all they know as that their special day is the most important thing to them so that is how I treat it. I don’t bring any baggage from my previous weddings with me.

Be as flexible as possible 

I mean that figuratively, not literally although being physically flexible may come in handy being a wedding planner as you never know what crazy request you may have to fulfill!

You need to make sure that you can adjust to pretty much ANY situation, anything can happen at a wedding.

Be quick on your feet and creative if you can! 

Being a wedding planner is a great way to let your creativity really shine. You are going to have to come up with crazy ways to put broken shoes back together,  make a garter (learn how to sew!), to make dresses fit when they might be a size or two too small, make a beach look wider than it is, to make a bouquet morph into a table centerpiece, or even to fix a wedding cake that accidentally looks like the leaning tower of Pisa. You’ll be asked to move mountains and you’ll only be given 20 minutes to do it so be prepared to come up with something genius, and come up with it fast!

Do not be afraid to say NO

It is so hard to have to disappoint someone but you have to be strong and tough to be a wedding planner. You cannot be afraid to say no to people, especially the bride and groom. In my last point I said you will be asked some crazy requests, and to the best of your abilities, try to do them but do not forget that some things just cannot be done. When it comes down to it you are not the bride’s friend, you are her wedding planner, so even though you’re ultimate goal is to make her happy, you have to have your limits.

Don’t take the romance for granted! 

No matter how many weddings I have been to or how busy I am at a wedding I always make sure that I catch the look in the bride and grooms eyes when they first see each other. Nothing beats seeing that pure look of love, terror, excitement and every other emotion in the world. That moment to me is the most romantic in the entire wedding. You may be surrounded by love, happiness, and emotions all the time as a wedding planner, but don’t take it for granted, appreciate it and bask in it because it’s one of the best parts of life.

Ask for help

As the wedding planner, you are going to feel like the pressure of everything running smoothly is put completely on you, but there are times where you are going to need help to make this happen. Do not be afraid to ask people for help, it does not make you look incompetent, it just shows that you care and want everything to be as perfect as possible. It’s really important also to have a good wedding staff. Get people that have experience, that you can rely on, and people that have a great attitude just like you!

Stay organized

I cannot stress how important it is to keep everything organized. As a wedding planner you will have about a million different tasks, appointments, papers, things to remember, and things to do. You have to have a good way of keeping this all on track. Lists will become your best friend! Make sure you have a good planner/diary/calendar, and if you can, make sure you have some sort computer system set up specially for weddings. I am lucky enough that at my company we have an extremely well organized computer system where I can keep essentially every detail that I would need to have about a wedding. Without having everything organized and all in once place I am not sure i’d actually be able to do this job; it is so important to stay organized.

Have fun!

You have got to have some fun at your weddings! You have to remain professional and on top of things but don’t forget that what you are doing is amazing, creative, and super fun. Laugh as much as possible, meet new people, and take in all the beauty and excitement around you at each wedding.

 

There is so much that goes into being a wedding planner but for me these are the basic things that will help get the best experience out of this career. Coming soon will be a post specifically about planning weddings in a foreign country, or working as a destination wedding planner.

 

Thank you for reading!

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